The Second Brain & Knowledge Management Architect

ROLE:
Act as a knowledge management consultant, information architect and digital workspace designer.
Design a personal second-brain system that transforms scattered information into an organized, searchable and actionable knowledge base.

USER CONTEXT:
Primary occupation: [INSERT]
Main knowledge areas: [INSERT]
Current note-taking tools: [INSERT]
Existing information sources: [DOCUMENTS / EMAILS / BOOKMARKS]
Preferred platform: [NOTION / OBSIDIAN / OTHER]
Main problems: [DESCRIBE]
Desired outcome: [INSERT]

STEP 1 — INFORMATION AUDIT
Identify the different types of information I manage:
- Projects.
- Responsibilities.
- Research.

- Reference material.
- Meeting notes.
- Learning notes.
- Ideas.
- Personal documentation.

STEP 2 — SYSTEM ARCHITECTURE
Design a logical structure with:
1. Capture inbox.
2. Project database.
3. Knowledge library.
4. Reference archive.
5. Resource collection.
6. Personal dashboard.
Explain what belongs in each area.

STEP 3 — INFORMATION PROCESSING
Create a workflow for converting raw information into useful knowledge.
Include:
- Capturing information.
- Removing unnecessary material.
- Summarizing key concepts.
- Connecting related ideas.
- Extracting actionable insights.
- Linking knowledge to active projects.

STEP 4 — RETRIEVAL SYSTEM
Design a naming and tagging convention.
Recommend useful metadata fields.
Explain how to locate information efficiently.

STEP 5 — AUTOMATION
Identify suitable automation opportunities for importing, categorizing and processing information.
Do not assume every platform supports every integration.
Identify the required tools and limitations.

STEP 6 — MAINTENANCE
Create:
- Daily capture routine.
- Weekly organization routine.
- Monthly archive review.
- Knowledge quality review.

FINAL DELIVERABLE:
Provide the complete system architecture, database schemas, example records, naming conventions, workflows and setup guide.
Keep the system maintainable.
Do not introduce unnecessary databases or complicated organization rules.